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Conference Badges

QR Code Generator for Conference & Event Name Badges

A small, high-contrast code on a name badge that turns a scan into a saved contact.

Add a vCard or LinkedIn link to generate the code

Scan to test your QR code

Use QRSen's Contact/vCard type to save full contact details in one scan, or link straight to a LinkedIn profile — decide before the badges print.

Same name auto-numbers: qr-code 2, qr-code 3…

Click the rainbow circle to pick any custom color.

White is safest for scanning. A custom background needs strong contrast against the dot color above.

PNG & JPG export at 2048 × 2048 px — sharp, clean & print-ready at any size. Use SVG or PDF for logos or vector work — both scale infinitely, and PDF drops straight into design or print-shop software.

At a conference, the scan happens fast — a quick glance at someone's badge mid-handshake, then a scan instead of typing a name into a phone one letter at a time. The problem is badge real estate is tiny, and most templates already lose space to a lanyard hole or a fold line before you've added anything. Whatever code goes on there needs to be simple, high-contrast, and placed somewhere the hole punch and crease won't touch.

This generator works exactly like the main QRSen tool, because it is the main QRSen tool — same static encoding, same lifetime guarantee, same free-forever pricing. The advice below is written specifically for badges: what to link to, where to place the code, and how to handle a bulk print run on a tight event deadline.

  • Keep it simple and high-contrast — badge real estate is tiny
  • Position the code clear of the lanyard hole and any fold line
  • Link to a vCard for instant contact-save, or a LinkedIn profile — pick one before printing
  • Test one badge before the full batch goes to print

Designing for a badge, not a poster

A badge gives you a few centimeters to work with, and a chunk of that is already spoken for — a lanyard clip or punched hole at the top, sometimes a fold line if the badge is a folded card. Position the code on a flat, uninterrupted section, usually the lower third, well clear of the hole and away from where the badge folds.

Keep the design itself simple: a shorter destination link means fewer modules in the pattern, which matters more at small sizes. Stick to high contrast and leave a real quiet-zone margin around the code even though space is tight — a code crammed edge-to-edge against text or a logo is harder for a phone camera to lock onto.

vCard or LinkedIn — decide before you print

A vCard link is the standout choice for a badge specifically because the whole point of scanning it is instant contact exchange. One scan, one tap to save, and the recipient has a full contact card — name, phone, email, company — without typing anything. A generic company homepage doesn't do that; it just adds a step between the scan and the actual thing people at a networking event want, which is your contact info.

Some attendees would rather point people to a LinkedIn profile instead, and that's a fine call too — both are static QR content types QRSen supports. The thing to nail down is which one you're using before the badges go to print, since the destination is baked into the code itself and can't be swapped afterward.

Printing in bulk, on a deadline

Badge printing is often handed to an event company running hundreds of badges on a tight turnaround, which means a placement or sizing mistake shows up on every single one, not just yours. Test-print one badge first and actually scan it — with a couple of different phones, under lighting close to what the event floor will have — before signing off on the full batch.

For a scalable badge template, SVG hands off cleanly to a print vendor's design software. For a simpler flat file, PNG or JPG at HD resolution (2048×2048px) works fine too — either way, keep the file simple, since a small badge print area doesn't leave much room for a heavily detailed code to hold up.

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Frequently asked questions

Fairly small, since badge scanning happens up close — arm's length or less. Keep a clean margin around the code and avoid overlapping the lanyard hole or any fold line, and use a short destination link so the pattern stays simple enough to hold up at small size.
A vCard is the stronger default for a networking event since it saves full contact details in one scan. A LinkedIn profile works too if that's how your event or organization prefers people connect — just pick one before the badges print, since it's static and can't be changed afterward.
Test-print a single badge and physically scan it with a couple of phones under lighting close to what the venue will actually have. Confirm the code sits clear of the lanyard hole and doesn't cross a fold line before approving the full run.
No — badge codes are sized and designed for close, handshake-distance scanning, not for reading across a room. If you need something scannable from farther away, like a booth banner, that's a different sizing question with a much bigger code.

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