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Email Signatures

QR Code Generator for Email Signatures

Add a QR code to your email signature that links to a booking page, vCard or LinkedIn profile.

Add a link to generate a QR code for your email signature

Scan to test your QR code

This is the link behind your signature code — a booking page, vCard download or LinkedIn profile all work well here.

Same name auto-numbers: qr-code 2, qr-code 3…

Click the rainbow circle to pick any custom color.

White is safest for scanning. A custom background needs strong contrast against the dot color above.

PNG & JPG export at 2048 × 2048 px — sharp, clean & print-ready at any size. Use SVG or PDF for logos or vector work — both scale infinitely, and PDF drops straight into design or print-shop software.

This one's a bit different from a printed code. Here the QR code lives as a small image inside a digital email signature — viewed on a screen, in Outlook or Gmail, often shrunk down in a footer block. It only gets scanned when someone is physically looking at that screen with a phone camera in hand, which is a narrower window than a poster or table card gets.

Be honest with yourself about when that actually happens: someone standing next to you looking at your laptop, a screen share in a meeting where someone pauses on your signature, or — most reliably — the email or invoice it's part of eventually gets printed. If your signature only ever gets read on-screen and alone, this is one of the more niche use cases here, so it works best alongside signatures that end up printed or shown in person.

  • Works well for booking links, a vCard download or a LinkedIn profile
  • Size it 80-120px — big enough to actually resolve on a screen
  • Always keep a text link right next to it as a fallback
  • Free static PNG or transparent SVG, ready to drop into any signature

Where this actually gets scanned

A code sitting in a purely digital signature that only ever gets viewed on-screen, alone, doesn't get scanned much — there's no natural moment for the reader to grab their phone and point it at their own monitor. It earns its place when the signature also shows up somewhere physical or shared in person: a printed invoice footer, an official letter, a screen-share on a call, or someone glancing at your screen across a desk.

That's not a reason to skip it — it's a reason to keep expectations realistic and always back it up with a visible text link. Think of the code as a bonus shortcut for the moments it works, not the primary way people will reach you.

Sizing and format for a signature block

Don't shrink it down to a 40px icon next to your name — at that size it's often unreadable even on a high-resolution phone screen and definitely unreadable if the signature is ever printed. Aim for roughly 80-120px in the signature itself, large enough to hold up on someone else's monitor or in a printed footer.

Export as PNG with a transparent background rather than SVG for this one — most email clients, especially desktop Outlook, don't reliably render inline SVG images, while PNG displays consistently everywhere. A transparent background also means the code sits cleanly against both light and dark email themes instead of showing a white box.

What to actually link to

Skip linking to your homepage — a signature is a “let's connect further” moment, not a website tour. A booking link like a Calendly page removes a whole email exchange of back-and-forth scheduling, a vCard download saves someone from retyping your contact details, and a LinkedIn profile is a natural next step after an introduction.

Whichever you pick, put the same link as visible text directly beside the code. Not everyone will scan it, and plenty of people reading on a laptop with no second device handy will just click the text instead.

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Frequently asked questions

Sometimes, but not reliably if the signature is only ever viewed on-screen by someone reading alone — there's no natural moment to grab a phone. It works best when the email or letter also gets printed, or when someone else is physically looking at your screen, so treat it as a bonus, not the main contact method.
Aim for roughly 80-120px within the signature block, not a tiny 40px icon. At that size it stays resolvable both on someone else's screen and if the email is ever printed out.
Yes — a transparent PNG or SVG lets the code sit cleanly on both light and dark email themes without a visible white box behind it. Just note JPG doesn't support transparency, so PNG or SVG is the better export choice here.
A booking page, a vCard contact download, or a LinkedIn profile all work well, since those match what a signature is for — helping someone take the next step to connect with you. A generic homepage link tends to be a weaker choice in this specific spot.

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